OSCA  Positions to Fill!

The following are descriptions of positions OSCA needs to fill prior to our next AGM (April 2026). We are asking members NOW,  as it would be good to have interested folks shadowing and training this winter.  The Board voted and carried a motion in December 2024 to hire a contract bonded bookkeeper to manage the monthly accounts of the association starting in April of 2025.

Treasurer

 In charge of cash counting, entering information to deposits sheets and forwarding deposit information to bookkeeper.

           Review, code and sign off on all expense reimbursements.  Forward to bookkeeper for payment

           Balance event sheets, reconcile beverage inventory and forward to bookkeeper for entry into QuickBooks.

          Pick up cheques from bookkeeper, sign and distribute 

          Second authorization on all e-transfers prepared by bookkeeper.

           Receive month end reports from bookkeeper and present at the board meeting.

           Custody of the treasurer laptop and email.

          Responsible for cheque book

         Petty Cash disbursement and balance to  the  bookkeeper

         Manage the Hostess, Event, Concession and Bingo Floats

          As Chair of the Adhoc Finance Committee prepare the Annual Budget and present to the Board in February each year.

          Liaison with the Osoyoos Credit Union, monitor term deposits and advise Board of maturing.

         Advise President of renewals and assist in negotiations.

        Keep records and files in office at the center

Secretary 

This position is responsible for digital and paper filing of all meetings, AGMs, Annual Reports. Key registry, membership lists and memberships emails list. Prepares the Annual Report and ensures the association is in compliance with the BC Societies Act, OSCA By-laws, Policies and Procedures. The secretary prepares the monthly calendar and distributes it electronically.  The secretary assists the President with the board meeting agendas, records and prepares minutes.   Working knowledge of  Microsoft 365, Excel, Word and Adobe 2020 be a benefit. This position has custody of the Secretary laptop. Training and shadowing this winter are recommended.

If you can assist in either of these positions please email osca1@telus.net.